Project Office for Numismatics Collection

Leeds (GB)
17.5 h/week

Project Officer: Numismatics Collection Special Collections & Galleries, Library 

Do you have experience of working with coins in a museum context? Are you interested in promoting special collections to researchers? Can you provide inspiration and guidance for volunteers and students interested in numismatics?
The University coin collection consists of around 15,000 coins, tokens and medals, beginning in 1918 as a teaching collection of Roman coins. A number of acquisitions have been made over the years, with the most significant donation made by Paul Thackray (over 11,000 coins) including Roman, Chinese, Sassanian, Byzantine, British, European and modern world.
You will document the University coin collection and deliver a vibrant volunteer programme. You will work closely with the colleagues in Special Collections, increasing knowledge and awareness of the collection and helping with research enquiries, providing access and security guidance.
You should have experience of working with coins in a museum context and a good knowledge of documentation and other relevant professional standards (Spectrum/ Accreditation). 

What does the role entail?
As Numismatics Project Officer, your main duties will include: 


  • Creating appropriate catalogue structures for numismatic collections; 
  • Researching the provenance of the component collections within the University coin collection, updating database descriptions; 
  • Documenting changes to existing data about the collection collections; 
  • Repackaging collections with archival quality materials; 
  • Creating catalogue records for individual items, conforming to appropriate 
  • professional standards and maintaining quality control by identifying and correcting errors and inconsistencies in the data; 
  • Compiling staff guides for the coin collection to in-house standards; 
  • Assisting with the promotion of the collection including through Library Galleries social media; 
  • Answering enquiries; 
  • Training staff and volunteers, generating and supervising work for public volunteers in coin documentation programme and supervising student work placements. 


These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post. 

What will you bring to the role?
As Numismatics Project Officer you will have:


  • Experience of working with coins in a museum context;
  • A knowledge of documentation and other relevant professional standards (Spectrum/ Accreditation);
  • An understanding of the role and functions of libraries, museums and galleries, particularly in higher education;
  • Experience of creating online finding aids;
  • Confidence in using IT and using a collections management system, and the ability to learn and adapt to new technologies;
  • Excellent communication skills, including documentation of procedures, production of training materials, and using social media;
  • An understanding of and commitment to excellent customer service;
  • A good understanding of project management techniques;
  • Experience, confidence and ability to provide supervision and guidance to volunteers and students on placements;
  • The ability to work collaboratively with others and make a positive contribution to a team, taking a creative approach to problem solving, being proactive and using your initiative;
  • Workload management skills, with a positive and flexible approach to changing priorities, maintaining service and performance standards whilst meeting deadlines. 


You may also have:


  • A professional museum studies qualification or substantial relevant experience;
  • Experience of writing guides to collections;
  • A knowledge of Roman archaeology. 


Grade: Grade 5
Salary: £22,214 to £25,728 p.a. pro rata
Reference: CSLIB1138

How to apply 
You can apply for this role online; more guidance can be found on our How to Apply information page. Applications should be submitted by 23.59 (UK time) on 8 October 2017.

Contact information
To explore the post further or for any queries you may have, please contact:
Rhiannon Lawrence-Francis, Special Collections Manager (rare books & maps)
Tel: +44 (0)113 343 6387; E-mail

Additional information 
Further information about the Library and about the coin collection

Working at Leeds
You can find out more about our generous benefits package and more about what it is like to work at the University and live in the Leeds area on our Working at Leeds information page.

Candidates with disabilities
Information for candidates with disabilities, impairments or health conditions, including requesting alternative formats, can be found on our Accessibility information page or by getting in touch with us via e-mail.

Criminal record information
Rehabilitation of Offenders Act 1974
A criminal record check is not required for this position. However, all applicants will be required to declare if they have any ‘unspent’ criminal offences, including those pending. Any offer of appointment will be in accordance with our Criminal Records policy. You can find out more about required checks and declarations in our Criminal Records information page.

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